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Registering your travel is a critical part of planning responsibly and ensures that you remain in compliance with Rice University!

International Travel Registration Step 1:  International SOS 

Returning users can log-in to their existing account by visiting isos.rice.edu.  Rice University’s International SOS membership number is 11BYSG000011.

International SOS First Time Registration Instructions:

1. Go to isos.rice.edu.  You will be prompted to log in with your NetID and password.  This will not be your username and password for the system, but confirms that you are a Rice University member and eligible to use our account.

2. Click on “MyTrips.”

3. Click “New User?  Register Here.”  Complete the necessary information for Step 1 and the Challenge Questions.

4. Once logged in, fill your profile information.

5. Scroll down to the bottom of your profile page and click “Create New Trip.”  You may name this anything you wish, but it would be helpful for you to identify it by the program in which you are participating (e.g. Sciences Po Paris or DIS).

7. Click “Add a Flight.”  Note that you must add EACH SEGMENT of your flight itinerary, not simply your starting point and end point.  This captures information that would be helpful in assisting you if an incident occurs during transit.

8. Click “Add” after each segment of your itinerary and then “Add a Flight” to complete the next segment until you have entered your full itinerary.

At this point, you may log out of the system and return later to complete the housing or detailed information for your trip, as you may not have this information available until closer to your date of travel.

9. Enter your housing details while abroad. This is to be completed, regardless of your living accommodations.

10. In the “Housing Name” field, indicate the type of accommodations, such as hotel, homestay, shared apartment, or student dorm.

11. From the “My Current Trips” screen, check next to the trip you have created and click “Activate Selected Trips”.

12. You can return and update any information related to your specific itineraries or account information at any time.

International Travel Registration Step 2 :  U.S. State Department’s Smart Traveler Enrollment Program (STEP)

The Smart Traveler Enrollment Program (STEP) is a free service provided by the U.S. Government to U.S. citizens who are traveling to, or living in, a foreign country.  When you sign up, you will automatically receive the most current information about the country where you will be traveling. You will also receive updates, including Travel Warnings and Travel Alerts where appropriate. You only need to sign up once, and then you can add and delete trips from your account based on your current travel plans. By connecting to the Smart Traveler Enrollment Program, the US State Department will be able to assist you better in the case of an emergency, such as if you lose your passport or it is stolen while you are abroad.  The State Department also assist U.S. citizens in other emergencies, such as in natural disasters.

The travel and contact information you enter into our Smart Traveler Enrollment Program will make it easier for consular officers in U.S. embassies and consulates around the world to contact you and your loved ones during an emergency —including situations where your family or friends in the U.S. are having problems trying to contact you with important news.  A well-informed traveler is a safer traveler. Consular officers around the world compile country-specific informationtravel alerts and warnings, fact sheets and emergency messages to provide you with timely and accurate travel information about every country where you may travel.  Included are reports on possible risks and security threats so that you can make informed decisions about your travel plans and activities.  Stay informed by connecting to the Smart Traveler Enrollment Program so you can have safe and enjoyable travels!


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